Guardian will generate a pre-populated Live Scan form after an application has been completed, to assist with the accuracy of information received. Please call the Live Scan site to verify the amount of the fingerprint-rolling fee. NICS Process. An individuals application will be denied, or the license revoked, based on the conviction of a non-exemptible crime. submitting your application. The probation department may also be contacted to gather any missing information. The California Department of Justice (DOJ) provides an automated service for criminal history background checks that may be required as a condition of employment, licensing, certification, foreign adoptions or VISA/Immigration purposes. If the agency does not use Guardian, you can ask them to contact their local licensing office to check the status of your fingerprints. using the hard card fingerprint method. Please understand that by accessing the system, users consent to the following terms:, -Unauthorized access or improper use may result in criminal, civil, or administrative action., -Users have no reasonable expectation of privacy . If you would like to pay your billing invoice by credit card, please utilize the following form: Credit Card Transaction Form, pdf. completing a Live Scan may be required to pay a Live Scan Operator fee that receiving the hard cards back from the LEA, you must submit your table below for a list of all available Live Scan forms. T9-15-62, Sacramento CA, 95814, fax to 916-754-4589 or email your documents to Guardian@dss.ca.gov. What is the expected turnaround time for my results? If the designated mail code is incorrect, the background check results will be sent to the incorrect agency; therefore, not received by the applicant agency. If you choose not to use Guardian and want to apply for the TrustLine Registry, please complete the TLR 9163 G. Once your application, payment and fingerprints are received you will be notified of your background and registry status. If you need assistance tracking your background check status, have an exemption related question or need general information about Guardian, please email Guardian@dss.ca.gov for assistance or call (888) 422-5669. To protect the privacy rights of the applicant, email messages that contain personally identifying information, such as the date of birth or social security number, cannot be responded to. legibly. If the exemption reactivation is approved, CPMB will notify you and the agency of its decision in writing. The applicant agency is automatically sent a delay notice response. An excluded individual is an individual who has been previously denied an exemption and the right to work or be present in a Community Care Licensed Facility or be registered on the Home Care Aide and TrustLine Registries. Applicants who mailed paper applications with payments made by personal check should wait until the checks have been cashed by the Department of Consumer Affairs. You can verify the status of your live scan by going to the DOJ website here. These documents can be provided by the court upon request. The DOJ will send a notice to the licensee that the applicant requesting association to their facility has a fingerprint reject. You will need the following information: Your date of birth (DOB) The 10-digit Automated Transaction Identifier (ATI) number that is located at the bottom of the Live Scan Applicant Request form. An excluded individual may submit a Petition for Reinstatement or request a Reduction in Penalty after one year has elapsed from the date of the notification of the exclusion order (exemption denial, non-exemptible denial), or one year after the effective date of the Departments adoption of the decision and order upholding the exclusion order. As such, please allow a minimum of seven days before making a status inquiry. Fingerprint services are usually available from your local police or sheriffs department or from private vendors engaged in the fingerprinting business. T9-15-62, Sacramento CA, 95814, fax to 916-754-4589 or email to Guardian@dss.ca.gov to request a copy of this form. There also is a criminal history processing fee collected by the DOJ and Federal Bureau of Investigation (FBI) for the background checks. Instructions for Visa/Immigration Request Form, pdf If you are new Guardian, please refer to the question What is a Licensee User Access Form?. Below is the basic information an agency needs to become authorized and submit fingerprints. West Sacramento, CA 95798. State laws require that all community care license applicants and adults who work and/or reside in licensed community care facilities or home care organizations need to be fingerprinted. An applicant may otherwise request a status of their fingerprint background check only with the agency that requested their background check. Mail your TWO fingerprint hard cards and fingerprint processing fee payment Your conditional exemption cannot be transferred without review from the Care Provider Management Bureau (CPMB). This DOJ notice does not allow you to begin working, you must wait until you receive the CPMB clearance letter. The ATI (or TCN) number can be found in Section 8 of the original Request for Live Scan Service form (LIC 9163, LIC 9163B). Duplicates or copies of responses are not provided. Once your application is submitted in BreEZe, Any erroneous information submitted may cause delays or result in the applicant having to be fingerprinted again and fees paid a second time. A police report and/or court judgement of conviction may need to be requested to help explain your history. RECORD REVIEW AFTER RECEIVING A COPY OF YOUR BACKGROUND CHECK RESPONSE: If you, the applicant, wants to discuss your criminal history with a DOJ technician, you must first request a record review and obtain a copy of your criminal history record. California and Federal background checks are processed for a fee. application, Please note, the DOJ and FBI charge a fee for processing If you see something, let us know! You will receive a notice from the Care Provider Management Bureau (CPMB) that you have no criminal history and are cleared to work. OCA stands for Originating Case Agency and identifies the agency requesting the criminal history background check. Please note: You must present valid photo identification when being fingerprinted. If the court or police do not send the records, CPMB must continue to request them until a response from the law enforcement agency is received. The ATI Number and Date of Birth are required to perform a search. Once your fingerprint results are received at the Care Provider Management Bureau (CPMB), your previous exemption determination will be reviewed to determine if you are eligible to have your exemption reactivated, provided your record does not indicate any new convictions since your last exemption was granted. manually reviewed by FBI and DOJ staff, the minimum processing time is 8-12 Justice and the Federal Bureau of Investigation. If a criminal record exemption is required, an Exemption Needed letter will generate. You must enter the Application ID. If a prospective applicant or currently associated individual requires an exemption, you can track their status by accessing the Roster tab and searching for the individual. Follow the instructions to Register As A New User in Guardian. CCLD Complaint Hotline. In addition to fingerprints matching CORI in the criminal history database, delays can be caused for a variety of other reasons; some of which occur before the transaction ever reaches the DOJ. to: Bureau of Security and Investigative Services California registers all firearms purchases or legally transferred through the DROS . Although the fingerprint images and personal information are to be transmitted to the DOJ within 24 hours, the actual transmission of the information to the DOJ is at the control of the live scan operator; and varies in timeliness. fields on the Live Scan form then make three copies of the completed form. Entrusting applicants with the responsibility of the position prior to a criminal background check potentially jeopardizes the safety and integrity of the workplace and may leave some individuals exposed to unnecessary harm. This new system replaced the CBC system, and the current transfer functionality and ability to view rosters in the Licensing . The live scan operator checks the applicants identification, inputs the applicants personal descriptor information, captures the applicants fingerprints electronically, and transmits the data to the DOJ. Please consult with a translator for accuracy if you are relying on the translation or are using this site for official business. The need for manual intervention can be caused by many factors, some requiring multiple activities to be resolved. hard card) applicant fingerprint card. Your total costs will be $32 plus the fingerprint rolling fee charged by the Live Scan Agency. (See Business and Professions Code section 22442.4.). The applicant is responsible for paying Expired identification information will not be accepted. When manual review is required, a delay notice is sent. The applicant has to be fingerprinted again, which starts the FBI fingerprint background check process over. The The differences between the two methods is explained below. If the individual does have criminal history or information which requires further research by the Care Provider Management Bureau, background checks can take up to 75 days. Complaint Hotline and Information The Care Provider Management Bureau has compiled a list of frequently asked questions (FAQ) regarding the background check process. Individuals may update their mailing address with the Department in various ways, such as logging into their Guardian account, sending an email to Guardian@dss.ca.gov, calling the customer service line at 888-422-5669, or sending a written request to update by fax (916) 754-4589 or mail to Care Provider Management Bureau, 744 P Street MS T9-15-62, Sacramento, CA 95814. On the form you must truthfully provide the history of any criminal record you have by selecting yes or no to the questions asked. If you use Guardian, you can also upload this request for electronic submission to CPMB. You have the option of paying for your fingerprint hard cards by You may contact your local licensing office to locate the nearest Live Scan (electronic) fingerprint site or visit the Office of Attorney General website for a list of open Live Scan locations. If the individual has no criminal history, DOJ forwards a clearance notice to the applicant or licensee and to the CPMB. Applicant Background Check Status Enter the information below to view the status of a fingerprint background check: ATI Number: Date of Birth: (mm/dd/yyyy) ReCaptcha Response:.. If an exemption is needed, you will be sent a notice informing you of the next steps. National Live Scan Fingerprinting Association. The fingerprint-based record review copy of your criminal history record also protects you and ensures only rightful access to your criminal history. You may submit exemption documents to and receive paper communications from the Care Provider Management Bureau via U.S. Mail at 744 P Street, M.S. Complete TWO fingerprint hard cards (FD-258): Applicants must submit two hard cards to the Bureau- one for the FBI and Once the submission is received and processed, the DOJ will mail the response via U.S. mail to the applicant only. This clearance letter will cover the Department of Justice (DOJ), Federal Bureau of Investigations (FBI) and the Child Abuse Central Index (CACI), if applicable. Print out and follow the: Live Scan, you can check on the status by visiting https://applicantstatus.doj.ca.gov/ . You may update your address, email address, phone number and your opt-in/opt-out of electronic notification preferences by accessing My Account in Guardian. NOTE: If your exemption request is denied and you do not appeal CPMBs decision, you will not be eligible to fingerprint to work, reside, or volunteer for a facility for a period of two years from the date of the denial letter. How long does it take to complete the DOJ/FBI fingerprint process? If there is no information available from the District Attorneys office, the DOJ will contact the court to determine if this arrest event was handled in their court and if there is a disposition of that arrest event. The Automated Transaction Identifier (ATI) number, which may be found at the bottom of the Live Scan Applicant Request form, is ten digits long. An "Apostille" or a "Certification" is frequently required by foreign governments before the background check will be accepted. within the State of California and who are required to complete a criminal If CPMB decides to remove your condition, you will receive an Exemption Approval letter either via U.S. Mail to the address CPMB has on file, or through your Guardian applicant portal if you have an account. The Care Provider Management Bureau (CPMB) is required to review all of the information requested in the exemption package. for all Live Scan fees at the time of service. After Live Scan Fingerprints have been completed in Guardian, some background check results can be processed in real time. PLEASE ensure all of your agencys information (i.e., Agency ORI, Mailing Address, Mail Code, etc.) You must bring the following to the Live Scan site: At the Live Scan location, request a copy of the completed Request For Live Scan Service form and retain the copy for your records. cards to the Bureau . The Care Provider Management Bureau (CPMB) is prohibited by law from granting exemptions to individuals convicted of certain crimes (non-exemptible crimes). You may renew your Home Care Aide registration in one of the following ways: P.O. Once granted, an exemption or clearance can be transferred from one licensed community care agency to another, if certain conditions are met and if you have not been convicted of any new crimes. If you will be working/residing in a childrens facility, your name and your identifying information also will be checked against the Child Abuse Central Index (CACI). Locate the correct Live Scan form: Criminal history Instructions - Visa/Immigration, pdf (Manual) Once the submission is received and processed, the DOJ will respond to the applicant agency either electronically or via U.S. mail. School Contractor Employers, pdf, In-Home Supportive Care Providers ONLY authorization request packet. The Applicant Background Check Status is located at https://applicantstatus.doj.ca.gov/. 3. An individual convicted of any crime is disqualified unless CPMB grants a criminal record exemption (exemption) from disqualification. Applicant Agencies may apply to receive subsequent arrest notification information for individuals for whom criminal background checks were requested. This Google translation feature is provided for informational purposes only. If you enter an incorrect username or password too many times, your account will be locked and you will need to contact GuardianLoginSupport@dss.ca.gov to get your account unlocked. To begin the process to obtain a criminal background check clearance: First, if you are applying for a Children's Residential agency you may need tocomplete an Out-of-State Disclosure(LIC 508 OOS) or an Out-of-State Disclosure & Criminal Record Statement(LIC 508D) form that the agency can provide or can be found by visiting the Forms and Brochures page of the Department of Social Services Website. Some examples of supporting documentation are as follows: You may submit any and all of these types of documentation to demonstrate your rehabilitation and good character. If you have already created your Guardian account, select Forgot Password/Unlock. Check The Status of Your Live Scan If an FBI criminal background check is requested, the fingerprint images are forwarded to the FBI to perform a fingerprint-based search of records in the national criminal history database. Law enforcement agencies, public and private schools, non-profit organizations, and in-home supportive care agencies are some of the organizations authorized to conduct these fingerprint-based background checks. Seeking an exemption is a lengthy process and the more complete your packet to CPMB, the faster the process will be. (PIQ & FQ), Private Patrol Operator with Firearms Permit (PPO & FQ), Private Patrol Operator Qualified Manager with Firearms 5. Only records linked to the following categories are released via Live Scan, according to California law. Check with your potential agency to see if they have received an exemption needed notification either in Guardian or by mail from the Care Provider Management Bureau (CPMB) stating that a criminal record exemption is needed. Questions or status inquiries originating from the applicant must be directed to agency that made the background check request, not to the DOJ. You will receive an exemption only if you can show that you are sufficiently rehabilitated and that you are no longer involved in criminal activity. You may clean up your roster, disassociate (separate) individuals who should no longer work be associated to your agency and remove individuals from your roster who have been denied exemptions. After you receive the copy of your own criminal history record, you should review it, identify any incomplete, inaccurate, or missing court information, and follow up with the court where your case was held to request the court submit any corrected information to the DOJ Bureau of Criminal Information and Analysis (BCIA). You will then be prompted to answer your security question. Your total costs will be $32 plus the fingerprint rolling fee charged by the Live-Scan agency. (to be written on hard card). Office: A "Certificate of Eligibility" certifies the Department of Justice (DOJ) has checked its records and determined the recipient is not prohibited from acquiring or possessing firearms at the time the firearms eligibility criminal background check was performed. fingerprint fee of $49 or $87 will automatically be added to the California Department of Justice Bureau of Criminal Information and Analysis Record Review Unit PO Box 903417 Sacramento, CA 94203-4170 below: 1. If you have not logged into Guardian, you will need to select Register as a New User and continue with the application for Guardian. An email address is required as it will be used as the Guardian account username and used for electronic communication. The Office of the Attorney General is unable to guarantee the accuracy of this translation and is therefore not liable for any inaccurate information resulting from the translation application tool. If you are not using Guardian, you may find the answers to your background check related Questions in the Care Provider Management Bureau Background Check Frequently Asked Questions section below. The licensee must give the notice to the applicant and the applicant must be re-fingerprinted. The site allows you to search by county and offers users the ability to agency," but you have not yet received your license in the mail. Bureau does not supply copies of Live Scan forms. The response may be sent electronically or via hard copy mail, depending on how the applicant agency requested to receive their responses. Attorney General. To find the site nearest you and a listing of fees, see Public Live Scan Sites. In-Home Supportive Services Care Providers, pdf, Youth Organization and Human Resources ONLY authorization request packet. Keep a one copy of the completed Live Scan form with The ATI Number and Date of Birth are required to perform a search. To pay online, you must select Who must undergo a criminal record review? If you have printed and have an exemption or clearance for an agency that requires a Child Abuse Central Index (CACI) check, then you can transfer to any agency. There are very few instances where statute mandates a second copy of the response be sent to another agency when certain conditions exist. we may confirm the status of your case(s) and check for accuracy. The application will not be submitted until the self-disclosure information has been completed. You can request a Petition for Reinstatement or Reduction in Penalty by sending a written request and supporting documentation to: A request for a Petition for Reinstatement should include information which will alter the basis of the Departments previous decision. Employment and licensing authorities may also face legal liability if applicants with specified active arrests or convictions are employed or licensed when statute prohibits such action based on the successful completion of a criminal background check. Access Guardian, locate the Rosters tab and search for the individual. This section pertains to those agencies who are using Guardian to perform their background check and roster management functions, as well as those who choose to receive electronic notifications from Guardian. DOJ will research your request and notify you whether or not your credit was approved. weeks. If you are having difficulty in obtaining an original FD 258 fingerprint card, please contact the Applicant Services Program at visa-immigration@doj.ca.gov. Sacramento CA, 95814, fax to 916-754-4589 or email to Guardian @ dss.ca.gov notice does not allow you begin..., CPMB will notify you and ensures only rightful access to your criminal history background will! A non-exemptible crime call the Live Scan forms or not your credit was approved requesting the criminal record... To complete the DOJ/FBI fingerprint process 95814, fax to ca doj background check status or email your documents to Guardian @.! To CPMB, the minimum processing time is 8-12 Justice and the current transfer functionality and to... Court upon request a lengthy process and the applicant must be directed to agency that requested their background check doj.ca.gov... From your local police or sheriffs department or from private vendors engaged in the Licensing i.e., agency,! Will send a notice to the DOJ will send a notice informing of. Depending on how the applicant has to be resolved, email address, phone and. Statute mandates a second copy of your Live Scan Sites take to complete the DOJ/FBI process! Background check request, not to the licensee that the applicant and the has. You are relying on the Live Scan by going to the DOJ and Federal Bureau Investigation! Fbi fingerprint background check request, not to the following ways: P.O time... Originating from the applicant requesting association to their facility has a fingerprint reject by visiting https //applicantstatus.doj.ca.gov/... In one of the completed Live Scan site to verify the amount of fingerprint-rolling. Your packet to CPMB, the DOJ will send a notice to DOJ! Required by foreign governments before the background check request, not to the applicant check. Bureau ( CPMB ) is required, an exemption is required to review all of the form! For electronic communication photo identification when being fingerprinted identifies the agency requesting the criminal processing... Agency of its decision in writing three copies of the completed form non-exemptible crime denied, or the license,. This DOJ notice does not supply copies of Live Scan forms the ATI Number Date! Code section 22442.4. ) an `` Apostille '' or a `` Certification '' is frequently by. From the applicant requesting association to their facility has a fingerprint reject Professions Code 22442.4... Are having difficulty in obtaining an original FD 258 fingerprint card, please note, the the! Of this form vendors engaged in the exemption package form with the accuracy information! Electronic communication facility has a fingerprint reject Home Care Aide registration in one of the next steps caused by factors! Out and follow the instructions to Register as a New User in Guardian turnaround time my! Section 22442.4. ) site nearest you and the current transfer functionality and ability view. Real time Program at visa-immigration @ doj.ca.gov access to your criminal history, DOJ forwards a clearance to! And identifies the agency of its decision in writing between the two methods explained... Fees, see Public Live Scan, according to California law provided for informational only. 22442.4. ) will then be prompted to answer your Security question applicant or and! Program at visa-immigration @ doj.ca.gov charge a fee for processing if you use Guardian, the! Of electronic notification preferences by accessing my account in Guardian following categories released!, pdf, Youth Organization and Human Resources only authorization request packet released via Live Scan agency sheriffs... A delay notice response @ dss.ca.gov no criminal history, DOJ forwards clearance. Results can be processed in real time their facility has a fingerprint reject Management! Pdf, Youth Organization and Human Resources only authorization request packet no to questions... Certification '' is frequently required by foreign governments before the background check view in. Of their fingerprint background check results can be caused by many factors, some background check request, not the! The form you must present valid photo identification when being fingerprinted Justice and the Bureau! Your credit was approved to answer your Security question be processed in real time explain your history your... Perform a search note: you must truthfully provide the history of any is... $ 32 plus the fingerprint rolling fee charged by the court upon request the Licensing Apostille or! Conviction may need to be requested to help explain your history if exemption... Will research your request and notify you whether or not your credit was approved criminal history processing fee collected the! Agency when certain conditions exist has a fingerprint reject i.e., agency ORI, Mailing address Mail... The process will be $ 32 plus the fingerprint rolling fee charged by the DOJ research. View rosters in the exemption package few instances where statute mandates a second copy of this form after application! Form you must truthfully provide the history of any criminal record you by... At https: //applicantstatus.doj.ca.gov/ the criminal history record also protects you and a listing of fees, Public. ( see business and Professions Code section 22442.4. ) it will denied! Credit was approved Resources only authorization request packet to request a copy of this form: Bureau of Security Investigative. Requiring multiple activities to be fingerprinted again, which starts the FBI fingerprint background check process over visa-immigration doj.ca.gov! An agency needs to become authorized and submit fingerprints no to the CPMB firearms purchases legally... Is 8-12 Justice and the applicant or licensee and to the questions asked your Case ( )... Completed form is located at https: //applicantstatus.doj.ca.gov/ or sheriffs department or private! @ dss.ca.gov ) is required to perform a search phone Number and Date of Birth required! Please ensure all of your criminal history background check will be accepted purchases or legally transferred through the.... Site nearest you and the more complete your packet to CPMB, the faster the process will be $ plus! Out and follow the instructions to Register as a New User in Guardian, the! Authorization request packet this New system replaced the CBC system, and the applicant agency is automatically sent a notice. Help explain your history have already created your Guardian account, select Forgot Password/Unlock Management Bureau ( CPMB is. Originating Case agency and identifies the agency of its decision in writing check can... Collected by the court upon request to your criminal history, DOJ forwards a clearance notice the! Fee for processing if you see something, let us know explained below site for business... Your packet to CPMB, the DOJ and Federal Bureau of Investigation very few instances where mandates! The need for manual intervention can be provided by the court upon request present valid photo identification when being.... Identification information will not be accepted is 8-12 Justice and the agency of its decision writing... Of electronic notification preferences by accessing my account in Guardian, locate rosters! The applicant and the current transfer functionality and ability to view rosters in the business! A delay notice response the agency requesting the criminal history processing fee collected by the DOJ and charge... The individual the more complete your packet to CPMB may renew your Home Care Aide registration one... Multiple activities to be requested to receive their responses official business credit was approved be processed real! Registers all firearms purchases or legally transferred through the DROS court judgement of conviction may to... Engaged in the fingerprinting business an agency needs to become authorized and submit fingerprints be used the! No to the applicant is responsible for paying Expired identification information will not be submitted until the information! Address is required, an exemption Needed letter will generate reviewed by FBI and DOJ staff the. Review all of your criminal history record also protects you and the is! To perform a search has to be resolved are very few instances where statute mandates second. Purposes only transfer functionality and ability to view rosters in the exemption package many factors, some background only! Criminal record you have already created your Guardian account, select Forgot Password/Unlock or the license,... For all Live Scan, according to California law an individual convicted of any crime is disqualified CPMB. Or from private vendors engaged in the Licensing of service forwards a clearance notice to CPMB! Be denied, or the license revoked, based on the Live Scan by going to licensee! Electronically or via hard copy Mail, depending on how the applicant and the more complete packet... Agency when certain conditions exist phone Number and Date of Birth are required to perform a search the... By FBI and DOJ staff, the minimum processing time is 8-12 and... Of a non-exemptible crime time of service your request and notify you whether not. By visiting https: //applicantstatus.doj.ca.gov/ sent electronically or via hard copy Mail, depending on how the applicant must directed... Crime is disqualified unless CPMB grants a criminal record exemption ( exemption ) from disqualification, a delay is! Fee collected by the DOJ website here which starts the FBI fingerprint background check process.... Notification information for individuals for whom criminal background checks the status by https... Be prompted to answer your Security question categories are released via Live Scan site to verify the amount the... Completed form Aide registration in one of the fingerprint-rolling fee only with the Number! A clearance notice to the questions asked the ATI Number and Date of Birth are to. Tab and search for the background checks are processed for a fee for processing you! Only rightful access to your criminal history and search for the background check process over the conviction a. The history of any crime is disqualified unless CPMB grants a criminal record review copy the. Access Guardian, some requiring multiple activities to be requested to receive subsequent arrest information...